Advanced

Vacation Tracking

Create a self-contained trip budget for any destination. Multi-currency support, isolated from your main budget, and auto-converts foreign transactions to your home currency.

The problem with travel budgets

Travel spending is fundamentally different from everyday budgeting: it's time-limited, multi-currency, and you're making financial decisions in unfamiliar price contexts. Mixing travel transactions into your regular budget muddies your monthly analytics for 2–3 months around a trip.

Vacation Mode creates a completely isolated budget envelope for each trip — with its own categories, currency, and timeline. When the trip ends, it archives cleanly without affecting your main budget history.

Japan Trip — May 2026

¥84,500 / ¥120,000

≈ $565 USD remaining

Day 5 of 12

Accommodation

¥42,000

85% used

Food

¥18,000

45% used

Activities

¥24,500

61% used

Creating a trip budget

Create a new Trip

Go to Budgets → Trips → New Trip. Enter the destination, start and end dates, and total budget.

Set the trip currency

Select the primary currency you'll spend in (e.g., JPY for Japan). You can also enable multi-currency if you'll cross multiple countries.

Add trip categories

Create categories specific to travel: Accommodation, Food, Transport, Activities, Shopping. These exist only within the trip envelope.

Log as you go

During the trip, log expenses in the local currency. Spend Sense converts to your home currency using the exchange rate you set at trip creation (or live rates if you enable network access).

Tip

Set the exchange rate manually at trip start rather than relying on live rates — this gives you a predictable budget in your home currency without mid-trip surprises from rate fluctuations.

Currency features

Feature	Details
Primary trip currency	Log in local currency; view totals in either local or home currency
Manual exchange rate	Lock in a rate at trip creation for stable home-currency budgeting
Multi-country trips	Add multiple currencies for trips crossing borders (e.g., EU trip with EUR and CHF)
150+ currencies supported	Full ISO 4217 currency list available
Home currency conversion	All reports auto-convert to your home currency for end-of-trip summary

After the trip

When the trip end date passes, Spend Sense archives the trip automatically. Archived trips appear in a Past Trips section and never appear in your main budget analytics. You can export any trip as a CSV for expense reporting.

Best Practice

Best practice for business travel: Create a separate Trip for each work trip, tag all transactions with project codes in the notes field, then export as CSV for expense reimbursement — no manual spreadsheet required.

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